Pullman Ciawi Vimala Hills Resort Spa & Convention - Luxury hotel - Maximizing Efficiency and Convenience with Meeting Package

Maximizing Efficiency and Convenience with Meeting Package

Efficiently organizing meetings during corporate gatherings and events is crucial to maximizing productivity and ensuring seamless communication. A successful meeting requires careful planning of logistics, refreshments, and, most importantly, the comfort of attendees. Among the many decisions to make when planning a meeting, the meeting package is a crucial aspect. Meeting packages offer a comprehensive solution by combining various services and amenities to cater to different meeting needs and durations.

Hotels and conference centers offer a range of meeting packages that cater to events of different sizes and durations. However, selecting the right package can be confusing with options including half-day, full-day, full-board, and residential packages. This guide aims to provide a comprehensive understanding of each type of meeting package, including its inclusions, to help you choose the best option for your next event.

interactive meetingPhoto by Parabol | The Agile Meeting Toolbox on Unsplash

Half-Day Meetings

Half-day meetings are ideal for organizations seeking to conduct concise meetings without disrupting the entire workday. Typically spanning around four hours, these meetings are designed to address specific agenda items efficiently. They are often scheduled during the morning or afternoon, allowing participants to allocate the remaining part of the day for other responsibilities.

Half-day meeting packages commonly include venue rental, audiovisual equipment, and refreshments. The condensed timeframe encourages focused discussions, making them particularly suitable for decision-making sessions, training workshops, or departmental updates. With careful planning and effective time management, half-day meetings can yield significant outcomes while minimizing time investment.

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Full-Day Meetings

In scenarios where in-depth discussions or extensive presentations are warranted, full-day meetings offer a more immersive experience. Beyond the typical workday hours, these meetings provide ample time for thorough topic exploration, brainstorming sessions, and team-building activities.

Full-day meeting packages encompass a broader range of amenities than their half-day counterparts. In addition to venue rental and essential equipment, they often include catering services for breakfast, lunch, and snacks to sustain participants throughout the day. Breakout areas may be provided to facilitate smaller group discussions, fostering collaboration and idea exchange.

Organizers must balance engagement and fatigue by incorporating interactive elements, brief breaks, and varied presentation formats to ensure maximum productivity.

meeting package Photo by Van Tay Media on Unsplash

Full-Board Packages

Full-board packages offer a comprehensive solution for multi-day meetings or conferences where participants require accommodation and sustenance. In addition to meeting facilities and catering services, these packages encompass lodging arrangements and dining options, providing attendees with a seamless experience from start to finish.

Full-board packages are particularly advantageous for events held in off-site locations or retreat settings, where participants can immerse themselves fully in the meeting without logistical distractions. Organizers can tailor meal plans to accommodate dietary preferences and restrictions, ensuring all attendees are catered to satisfactorily.

By eliminating the need for attendees to venture off-site for meals or accommodation, full-board packages streamline the meeting experience, allowing participants to focus solely on the agenda. This integrated approach enhances cohesion and fosters community among attendees, conducive to productive collaboration and networking opportunities.

conference Image by wavebreakmedia_micro on Freepik

Residential Meetings

Residential meetings are an excellent solution for extended periods of intense collaboration or strategic planning sessions. These packages offer a complete experience that fosters creativity, teamwork, and innovation by combining accommodation, meeting facilities, dining options, and recreational activities. In short, you get everything you need in one place, making it easier for you to focus on achieving your goals.

Residential meeting venues often boast scenic surroundings and resort-like amenities, creating an ambiance conducive to relaxation and inspiration. Participants can disconnect from their daily routines and fully immerse themselves in the meeting objectives, enhancing focus and creativity.

In addition to standard meeting amenities, residential packages may include supplementary services such as team-building exercises, wellness activities, and leisure facilities. This holistic approach promotes productivity during the meeting sessions and facilitates bonding and camaraderie among participants, strengthening professional relationships and enhancing overall morale.

conference Photo by Siavosh Hosseini on Unsplash


In the dynamic landscape of corporate gatherings, meeting packages are invaluable tools for streamlining logistics and maximizing efficiency. Whether it’s a concise half-day meeting, a comprehensive full-day session, a fully catered full-board package, or an immersive residential meeting, each package offers a tailored solution to meet specific objectives and preferences. 

Organizers can create a productive, collaborative, and engaging environment by understanding the differences between various meeting package types and selecting the one that aligns best with their meeting goals. Whether a short brainstorming session or a long-term strategic planning retreat, choosing the right meeting package can lead to successful outcomes, ensuring that every minute spent together is meaningful.

Understanding the duration of your meeting, attendees’ needs, budget, and location are the main factors to consider when choosing a venue. This is especially important when your venue offers packages for half-day, full-day, full-board, and residential meetings, eliminating the need to compare other venues. Pullman Ciawi Vimala Hills Resort Spa and Convention is here to cater to your needs, whether a small team discussion or a conference for up to 1300 people.

pullman ciawi meeting room

Pullman Ciawi offers five-star meeting service and high-quality food for coffee breaks, lunch, and dinner. It is also a perfect place to stay after your meeting, as we understand that a good night’s sleep enhances concentration and fosters brainstorming.

In addition, we provide complimentary ice-breaking games to avoid awkward moments during the meeting. Our Meet/Play program offers team building, target shooting, mini-golf tournaments, Artplay studio sessions, cooking competitions, yoga classes, and live music for post-meeting relaxation.

To create your best meeting or event, contact our team by phone at +62 (251) 830 6888 or via email at natalia.waani@accor.com

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